TITLE 1

GENERAL ADMINISTRATION

CHAPTER
1. TOWN COUNCIL.
2. MAYOR.
3. RECORDER.
4. TOWN ADMINISTRATOR.
5. TREASURER.
6. BOOKKEEPER/ASSISTANT TO THE FINANCE OFFICER.

CHAPTER 1

TOWN COUNCIL

SECTION
1-101. Time and place of regular meetings.
1-102. Order of business.
1-103. General rules of order.
1-104. Passage of ordinances.
1-105. Smoking during meetings prohibited.

1--101. Time and place of regular meetings. The town council shall hold regular monthly meetings at 7:30 P.M. on the First and Third Thursday of each month at the town hall. (1989 Code, ? 1-101)

1-102. Order of business. At each meeting of the town council, the following regular order of business shall be observed unless dispensed with by a majority vote of the members present:
(1)Call to order by the mayor.
(2)Roll call by the recorder.
(3)Reading of minutes of the previous meeting by the recorder, and approval or correction.
(4)Grievances from citizens.
(5)Communications from the mayor.
(6)Reports from committees, members of the town council, and other officers.
(7)Old business.
(8)New business.
(9)Adjournment. (1989 Code, ? 1-102)

1-103. General rules of order. The rules of order and parliamentary procedure contained in Robert's Rules of Order, Newly Revised, shall govern the transaction of business by and before the town council at its meetings in all cases to which they are applicable and in which they are not inconsistent with provisions of the charter or this code. (1989 Code, ? 1-103, modified)

1-104. Passage of ordinances. All ordinances are to be passed on one reading, including all town budgets. (Ord. #99-19-08A, Aug. 1999)

1-105. Smoking during meetings prohibited. Smoking in the town hall is prohibited during and while all town council and water board meetings are in session. However, smoking is permissible outside the building during these meetings. Any person violating this section will be excused from the meetings by the presiding officer. (1989 Code, ? 1-105)
CHAPTER 2

MAYOR

SECTION
1-201. Generally supervises town's affairs.
1-202. Executes town's contracts.
1-203. Mayor to countersign checks.

1-201. Generally supervises town's affairs. The mayor shall have general supervision of all town affairs and may require such reports from the officers and employees as he may reasonably deem necessary to carry out his executive responsibilities. (1989 Code, ? 1-201)

1-202. Executes town's contracts. The mayor shall execute all contracts as authorized by the town council. (1989 Code, ? 1-202)

1-203. Mayor to countersign checks. The mayor shall countersign all checks or warrants drawn against the town by the treasurer. (1989 Code, ? 1-203)
CHAPTER 3

RECORDER

SECTION
1-301. To be bonded.
1-302. To perform general administrative duties, etc.
1-303. To preserve ordinances.
1-304. To keep records of privilege licenses.
1-305. Compensation.

1-301. To be bonded. The recorder shall be bonded in such sum as may be fixed by and with such surety as may be acceptable to the town council before assuming the duties of office. (1989 Code, ? 1-401)

1-302. To perform general administrative duties, etc. The recorder shall perform all administrative duties for the town council and for the town which are not expressly assigned by the charter or this code to another corporate officer. He shall also have custody of and be responsible for maintaining all corporate bonds, records, and papers in such fireproof vault or safe as the town shall provide. (1989 Code, ? 1-404)

1-303. To preserve ordinances. The recorder shall preserve the original copy of all ordinances in a separate ordinance book. (1989 Code, ? 1-402)

1-304. To keep records of privilege licenses. The recorder shall keep accurate records of all privilege licenses issued and of all fees received therefrom. Such records shall be maintained in accordance with generally accepted municipal accounting procedures and shall be made available to the treasurer. (1989 Code, ? 1-403)

1-305. Compensation. The recorder shall receive such monthly salary as shall be provided by ordinance for the satisfactory performance of his duties. (1989 Code, ? 1-405)
CHAPTER 4

TOWN ADMINISTRATOR

SECTION
1-401. Created; appointment.
1-402. Duties.

1-401. Created; appointment. The position of town administrator is hereby created, and Kenneth R. Veach is hereby promoted to this position with the same salary that he is presently earning which includes the position of building inspector. (Ord. #93-16-12G, )

1-402. Duties. The town administrator shall be responsible for carrying out the policies adopted by the town council. He shall assist the mayor in administering the town business under the city charter and ordinances passed by the town council as further described.
The town administrator shall supervise the administrative affairs of the town. he shall be in charge of health and safety of persons and property, and the enforcement of the laws, ordinances and franchises, and the development and utilization of the city's resources. He shall make such reports and recommendations as he may deem desirable and perform other duties he may be called upon by the mayor and council not inconsistent with the charter.
The town administrator shall issue and prepare administrative regulations governing the operations with relationships of the water and street departments.
The town administrator shall advise the mayor and town council of any problems in the town with his recommendation and shall also advise the mayor regarding any matters that the mayor has jurisdiction over by the city charter.
The town administrator shall have charge of the general administration of the financial affairs of the town. He shall prepare a town budget as required by law to be submitted to the town council the first regular meeting in March each year for approval.
The town administrator shall be responsible for the town purchasing and shall be in charge of the management of town property and equipment. Formal sealed bids shall be obtained in all transactions involving the expenditure of $2,000.00 or more, and the transaction shall be submitted to and approved by the town council, unless the town council states in the minutes that there is clearly no advantage of the town to contract with competitive bidding. This also applies to professional services.
The town administrator shall be responsible for development and revise as necessary a comprehensive pay plan and personnel rules setting out employment conditions, for submission and approval by the town council. He shall investigate complaints made to him in writing. He shall maintain a central personnel file on all town employees.
The town administrator shall serve at the pleasure of the town council. The mayor shall have general supervision of the town administrator. Disciplinary action may be taken by the mayor against the administrator under the same rules governing all town employees, up to and including thirty (30) days suspension. Any suspension of the town administrator may be appealed to the town council, within ten (10) days. (Ord. #93-16-12G, )
CHAPTER 5

TREASURER

SECTION
1-501. To make a finance report.

1-501. To make a finance report. The treasurer shall deliver monthly to the town administrator, a finance report showing in as much detail as is possible, the receipts and disbursements of all money (consisting of revenues, expenditures, and encumbrances) that has come into his hands for the past month.
This report shall be made available in the mayor/town administrator's office for inspection by the members of town council, or any other interested parties. (Ord. #91-09-19A, Sept. 1991)
CHAPTER 6

BOOKKEEPER/ASSISTANT TO THE FINANCE OFFICER

SECTION
1-601. Position created.
1-602. City administrator to supervise.

1-601. Position created. The position for bookkeeper/assistant to the finance officer is hereby created as a permanent part-time position. (Ord. #98-10-08, Aug. 1998)

1-602. City administrator to supervise. The newly created bookkeeper/assistant to the finance officer will serve at the will of the town council with the city administrator as being the immediate supervisor and will work under the direction of the finance officer. (Ord. #98-10-08, Aug. 1998)